| Visitor | Company | Type | Host | Zone | Pass # | Check-in | Status | Actions |
|---|---|---|---|---|---|---|---|---|
Arun Kumar TN 29 • ID verified |
Reliance Infra | Contractor | Ravi G. | Power Plant | GP-2024-8841 | 09:42 | On-site | |
Priya Menon KL 08 • ID verified |
KPMG Advisory | Visitor | Anitha S. | Gen. Office | GP-2024-8842 | 09:38 | Host Pending | |
Vikram Bose WB 11 • ID verified |
Siemens Ltd | Contractor | Mohan R. | DG Room | GP-2024-8793 | 07:15 | Overstay | |
Dr. Ramya Nair KL 02 • Pre-cleared |
Indsys Board | VIP | MD Office | All Zones | VIP-2024-0031 | 09:05 | On-site | |
Senthil Kannan TN 45 • ID verified |
ABC Contractors | Contractor | Safety Dept. | Chem. Storage | GP-2024-8843 | 09:31 | In Training | |
Lakshmi Devi TN 11 • ID verified |
Blue Star Vendors | Vendor | Stores Dept. | Warehouse | GP-2024-8840 | 08:55 | On-site | |
James Fernandez GJ 01 • ID verified |
Deloitte India | Consultant | Finance Dept. | Gen. Office | GP-2024-8839 | 08:30 | On-site |
Walk-in / Kiosk Entry
Gate 1 Active
📷
Scan QR Code or ID
Click to activate camera
— or enter manually —
Quick Check-out
Recent Check-ins Today
AK
Arun Kumar
09:42 · Gate 1
RN
Dr. Ramya Nair
09:05 · Gate 4 (VIP)
JF
James Fernandez
08:30 → Exited 13:15
Indsys Plant · Coimbatore
Gate Pass
Contractor
PROJECT PASS
Name
Arun Kumar
Pass No.
GP-2024-8841
Company
Reliance Infra
Valid Until
30 Apr 2024
Host
Ravi Govindan
Issued by
Gate 1 · Rajan S.
Authorized Zones
Power Plant / HV
DG Room
Gen. Office
Pass Registry
GP-2024-8841
Arun Kumar · Project Pass
VIP-2024-0031
Dr. Ramya Nair · VIP Pass
GP-2024-8839
James Fernandez · Single Entry
MTL-2024-0192
Blue Star · Material Inward
GP-2024-8793
Vikram Bose · Contractor
Vehicle Entry Log
| Plate | Type | Driver | Purpose | Status |
|---|---|---|---|---|
| TN 38 CD 5511 | Delivery Truck | Murugan S. | Goods Inward | On-site |
| KA 09 AB 2234 | Car | Rajan Pillai | Official Visit | On-site |
| TN 11 GH 8821 | Van | Krishnan T. | Vendor Delivery | Pending Insp. |
| MH 01 PQ 4432 | Tanker | Ahmed Khan | Chemical Delivery | Overstay |
Weighbridge Log
| Plate | Tare (kg) | Gross (kg) | Net (kg) | Time |
|---|---|---|---|---|
| TN 38 CD 5511 | 8,200 | 21,500 | 13,300 | 08:42 |
| TN 11 GH 8821 | 2,100 | 5,700 | 3,600 | 09:14 |
Material Gate Pass — Issue
Hot Work Permit — PTW-041
Expires in 18 min
Renewal Requested
Valid: 06:00 – 10:00
Electrical Isolation — PTW-039
Active · 3h 22m left
Valid: 08:00 – 14:00
Chemical Handling — PTW-040
In Progress
MSDS Attached
Valid: 09:00 – 12:00
Zone-based safety induction tracking for today's visitors
Electrical Safety & HV Awareness
Zone: Power Plant / HV Area · Tamil, Hindi, English
80% completion10 assigned · 2 pending
MSDS Awareness & Emergency Response
Zone: Chemical Storage · Required PPE: Gloves, Face Shield
55% completion4 assigned · 2 pending
Visitor Code of Conduct
Zone: General Office · Badge visible at all times
100% completion9 assigned · 9 passed
Data Security Policy
Zone: Server Room / Data Centre · No cameras · Anti-static footwear
100% completion2 assigned · 2 passed
Current On-site Headcount by Zone
Power Plant / HV
8
persons on-site
Chemical Storage
4
persons on-site
General Office
9
persons on-site
Server Room
2
persons on-site
Warehouse
1
persons on-site
Total On-site
24
all zones combined
Last Drill Report — 12 Apr 2024
58
On-site at drill start
55
Accounted at muster point
3
Initial missing (found later)
4m 22s
Time to full muster
Registered Companies
Reliance Infra Ltd
14 workers · Contract: Dec 2024
Compliant
ABC Contractors
7 workers · Contract: Jun 2024
Doc Expiring
Siemens Ltd
3 workers · Contract: Mar 2025
Compliant
XYZ Vendors
2 workers · PF registration expired
Blocked
Document Vault — ABC Contractors
GST Certificate
Expires: Dec 2024
Labour Licence
Expires: 14 May 2024 · 27 days left
ESI Registration
Valid · No expiry
PF Registration
Valid · No expiry
Insurance Certificate
Expires: 30 Jun 2024
Total Entries — Apr
1,284
↑ 12% vs March
Avg. Daily Visitors
61
Peak: Tue–Thu
Incidents Logged
4
2 overstay, 2 asset
PTW Issued
41
3 suspended this month
Visitor Types — This Month
Zone Access Distribution
Pre-Register a Visitor
Web Form
Personal Details
Visit Details
BYOD & Assets
Assets On-site
142
Across 18 contractors
Pending Calibration
7
Certs expiring <30 days
Count Mismatches
2
Exit discrepancy alerts
Dangerous Goods
9
MSDS verified
| Token # | Item Description | Category | Qty In | Qty Out | Serial / Tag | Owner / Contractor | Gate Pass | Status | Actions |
|---|---|---|---|---|---|---|---|---|---|
| TK-0841 | Angle Grinder (Bosch) Power tool · 230V |
Power Tool | 2 | 2 | BOS-AG-9234 | Reliance Infra | GP-2024-8841 | On-site | |
| TK-0842 | Digital Multimeter (Fluke 87V) Test instrument · Calibration due Apr 2025 |
Test Instrument | 1 | — | FL87V-22819 | ABB Ltd | GP-2024-8839 | On-site | |
| TK-0843 | Hydrochloric Acid (5L) ⚠ Dangerous goods · MSDS uploaded |
Dangerous Goods | 3 | — | HCL-TK-0031 | ABC Contractors | GP-2024-8843 | In Use | |
| TK-0837 | Extension Ladder (8m) Ladder / Scaffold |
Ladder/Scaffold | 2 | 1 ⚠ | LAD-8M-0044 | Siemens Ltd | GP-2024-8793 | Mismatch | |
| TK-0838 | Torque Wrench Set (3–150 Nm) Precision instrument · Calibration cert. attached |
Test Instrument | 1 | 1 | TW-SET-112 | Reliance Infra | GP-2024-8841 | Exited ✓ |
Total Vendor Assets
28
Currently on premises
Overdue Returns
4
Past expected date
High-Value Items
6
Security sign-off req.
Active Vendors
9
With equipment on-site
| Ref # | Equipment | Category | Vendor | Qty | Expected Return | Value | Status | |
|---|---|---|---|---|---|---|---|---|
| VSE-0091 | VFD Demo Unit (ABB ACS880) Evaluation unit · Challan: DC-0412 |
Demo/Eval | ABB Ltd | 1 | 30 Apr 2024 | ₹4.2L | On-site | |
| VSE-0088 | Thermal Imaging Camera (FLIR E8) Service tool · Insurance attached |
Service Tool | Siemens Ltd | 2 | 10 Apr 2024 ⚠ | ₹1.8L | Overdue | |
| VSE-0085 | Motor Starter Spare Kit Spare parts · 14 items · Delivery challan attached |
Spare Parts | Schneider Electric | 14 | 15 May 2024 | ₹62,000 | On-site | |
| VSE-0081 | Temporary Compressor (Atlas Copco) Standby replacement · ⭐ High-value item |
Loaner/Standby | Atlas Copco | 1 | 05 Apr 2024 ⚠ | ₹18.5L | Overdue |
Register Vendor Equipment
📎 Upload challan / insurance / warranty
Overdue Alerts
FLIR E8 Camera — Siemens
6 days overdue · VSE-0088
Atlas Copco Compressor
11 days overdue · High-value
Pressure Test Kit — ABB
Expected in 3 days · Review
Blacklisted Persons
14
Entry blocked
Watchlist
7
Enhanced scrutiny
Blocked Vehicles
3
Number plate blocked
Blocked Companies
2
All workers auto-blocked
| Name | ID / Aadhaar | Company | Reason | Blacklisted On | Blacklisted By | Incident Ref. | Actions |
|---|---|---|---|---|---|---|---|
Suresh Babu |
XXXX-XXXX-4421 | XYZ Contractors | Theft | 12 Jan 2024 | Security Dept. | INC-2024-0012 | |
Ramesh Kumar |
XXXX-XXXX-8819 | — | Security Incident | 02 Mar 2024 | Safety Officer | INC-2024-0031 | |
Arjun Nair |
XXXX-XXXX-2210 | ABC Contractors | Misconduct | 15 Apr 2024 | Rajan Suresh | INC-2024-0044 |
Active RFID Cards
31
Issued today
Hardware Devices
12
Readers online
Tailgating Alerts
1
Camera AI flag
Anti-passback Blocks
2
This shift
Zone Access Permission Matrix
| Role / Person Type | Power Plant | Chemical Storage | Server Room | Gen. Office | Warehouse | DG Room |
|---|---|---|---|---|---|---|
| Visitor (One-time) | ❌ | ❌ | ❌ | ✅ | ❌ | ❌ |
| Contractor (PTW req.) | ⚠️ | ⚠️ | ❌ | ✅ | ✅ | ⚠️ |
| Vendor / Supplier | ❌ | ❌ | ❌ | ✅ | ✅ | ❌ |
| VIP / Board Member | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
| Security Guard | ✅ | ✅ | ✅ | ✅ | ✅ | ✅ |
✅ Permitted · ❌ Denied · ⚠️ Conditional (PTW / Escort required)
RFID Card Activity LogToday
| Card ID | Holder | Event | Zone / Reader | Time | Result |
|---|---|---|---|---|---|
| RF-1122 | Arun Kumar | Entry scan | Power Plant · Reader P1 | 09:42 | Access Granted |
| RF-1108 | Vikram Bose | Entry scan | DG Room · Reader D1 | 07:15 | Access Granted |
| RF-1091 | Unknown | Entry scan | Server Room · Reader SR1 | 10:08 | Denied — No Auth. |
| RF-1115 | Senthil K. | Re-entry scan | Chem. Storage · Reader C1 | 09:55 | Anti-passback Block |
| RF-1100 | James Fernandez | Exit scan | Gen. Office · Exit E1 | 13:15 | Exited — Card Deactivated |
Hardware Integration Status
ZKTeco — Gate 1 & 2
Turnstile + fingerprint
HID OSDP — Server Room
Card reader + door controller
Hikvision — Chemical Zone
Camera + AI tailgating detection
Suprema — Power Plant
Biometric + card reader
ESSL — Warehouse Gate
Boom barrier controller
Active Access Rules
Anti-passback
Card must exit before re-entry is permitted on same reader
Multi-zone Sequential
Power Plant Zone B requires Zone A check-in first
Door Interlock — Server Room
Inner & outer doors cannot open simultaneously
⚠ Tailgating Alert Active
Camera AI flagged unauthorized entry at Chemical Zone · 10:03
Self-Service Visitor Registration
Public Portal
1
Identity
2
OTP
3
ID Proof
4
Visit
5
Submit
Step 1 — Personal Identity
Step 2 — OTP Verification
📱 OTP sent to mobile and email. Enter below to verify. (Max 5 attempts — locks for 1 hour on failure)
✓ OTP Verified
Step 3 — ID Proof Upload
📷 Front Side
📷 Back Side
✓ Document Verified
Step 4 — Visit Details
Verification Status Pipeline
✓
OTP Verified
Phone +91 98765 43210 verified
✓
Document Verified
Aadhaar — front + back uploaded
✓
Fully Verified
OTP + Document — all checks passed
⏳
Host Approval Pending
Waiting for Ravi Govindan
System Auto-Checks on Submit
✓Visitor Master lookup by email / phone
✓Blacklist check — not blocked
✓Duplicate request check — none found
✓Visitor Pass Request created (Pending Approval)
✓Realtime notification sent to VMS Manager desk
Management-Created VisitAdmin Only
VMS Manager can create visits directly — bypasses self-service portal. Auto-approve option available.
Auto-approve = Yes → Pass + QR code generated immediately and sent to visitor
PM
Priya Menon
KPMG Advisory · Host: Anitha Sundaram · General Office
Submitted: 09:38 · Purpose: Audit review · OTP ✓ · Doc ✓
Waiting 22 min
Fully Verified
JK
Jagadish Kumar
Tata Consulting · Host: Ravi Govindan · Power Plant Zone
Submitted: 08:55 · Purpose: Equipment inspection · OTP ✓ · Doc pending
Waiting 65 min
OTP Only
RP
Ravi Pillai
Unknown Company · Host: Safety Dept. · Chemical Storage
Submitted: 07:10 · Purpose: Chemical delivery check · Risk: Medium
Waiting 3h 10m
⚠ Medium Risk
Email / Token Approval
Hosts receive approval emails with embedded tokens — no login required.
SAMPLE EMAIL NOTIFICATION
Priya Menon from KPMG is requesting a visit on 16 Apr at 10:00 AM. Purpose: Audit review.
Token validated server-side. Link expires after use or after approval timeout.
Approval Timeout Settings
Currently: 2 requests approaching 4-hour timeout. Auto-reject will fire at expiry.
Approval Summary — Today
18
Approved
2
Rejected
5
Pending
2
Rescheduled
| Pass # | Visitor | Frequency | Valid Range | Today's Window | Last Entry | Status | Actions |
|---|---|---|---|---|---|---|---|
| VP-2024-00812 | Arun Kumar Reliance Infra |
Daily | 01 Mar → 30 Apr 2024 | 07:00 – 18:00 | Today 07:30 ✓ | Active | |
| VP-2024-00788 | James Fernandez Deloitte |
Weekly (Mon–Wed–Fri) | 01 Apr → 30 Jun 2024 | 09:00 – 17:00 | Today 08:30 ✓ | Completed | |
| VP-2024-00701 | Lakshmi Devi Blue Star Vendors |
Monthly (15th) | 01 Jan → 31 Dec 2024 | N/A — not today | 15 Mar 2024 | Not Today | |
| VP-2024-00650 | Kavitha M. SafeChem Ltd |
Yearly (15 Mar) | 15 Mar 2024 → 15 Mar 2025 | N/A — not today | 15 Mar 2024 | Scheduled |
Daily Reset Scheduler
Runs at 01:00 AM every night. Finds all recurring passes within their valid date range, resets entry/exit times, and sets status = Active.
Last runToday 01:00:03
Passes reset14
Next runTomorrow 01:00
Create Visit Override
Override a recurring pass for a specific date — skip or swap a day.
Gate Scan Frequency Validation
Daily — every day allowed
Weekly — checks current day-of-week in allowed list
Monthly — checks day-of-month matches setting
Yearly — checks month + day match
Pattern mismatch → DENIED — not a scheduled visit day
Passes Approaching Expiry6 expiring soon
| Pass # | Visitor | Type | Expires | Days Left | Version | Actions |
|---|---|---|---|---|---|---|
| VP-2024-00812 | Arun Kumar | Daily Recurring | 30 Apr 2024 | 14 days | v1 | |
| VP-2024-00701 | Lakshmi Devi | Monthly | 30 Apr 2024 | 7 days | v2 (renewed) | |
| VP-2024-00650 | Kavitha M. | Yearly | 31 May 2024 | 45 days | v1 |
Renewal History
| New Pass # | Renewed From | Visitor | Version | New Valid Until | Renewed By | Date |
|---|---|---|---|---|---|---|
| VP-2024-00900 | VP-2024-00701 | Lakshmi Devi | v2 | 30 Apr 2024 | Rajan Suresh | 01 Apr 2024 |
| VP-2024-00755 | VP-2024-00611 | Senthil K. | v2 | 31 Mar 2024 | Auto (Scheduler) | 18 Mar 2024 |
Renew a Pass
Current Pass
Arun Kumar — Daily Recurring
Reliance Infra · v1 · Expires 30 Apr 2024
On renewal: New pass created (v2), old pass archived (status = Renewed), visitor receives new QR code via email/SMS.
Expiry Reminder Settings
days
Daily scheduler emails VMS Manager + visitor when pass is within this window.
Active Overstays
3
Alert sent to host
Escalated
1
Security Manager notified
Resolved Today
4
Exits confirmed
Active Overstay Cases3 active
Vikram Bose — Siemens Ltd
DG Room · Gate Pass GP-2024-8793 · Approved exit: 08:30
Escalated
+1h 52m overstay
Alert sent 08:45 · Escalated to Security Manager 09:30
Ravi Pillai — Unknown Co.
Chemical Storage · Gate Pass GP-2024-8799 · Approved exit: 09:00
Alert Sent
+22m overstay
Alert sent 09:15 · Escalation in 38 min if unresolved
Mohan Das — Freelance
General Office · Gate Pass GP-2024-8802 · Approved exit: 09:30
Alert Sent
+12m overstay
Alert sent 09:35 · Host: Ravi Govindan notified
Overstay Log — Today
| Visitor | Zone | Approved Exit | Actual Exit | Duration Over | Escalated | Resolution |
|---|---|---|---|---|---|---|
| Senthil K. | Chem. Storage | 08:00 | 08:18 | +18m | No | Self-exited |
| Karthik S. | Power Plant | 07:30 | 08:10 | +40m | Yes | Security escort |
| Divya R. | Gen. Office | 06:00 | 06:12 | +12m | No | Self-exited |
| Anbu S. | Warehouse | 08:30 | 08:32 | +2m | No | Within grace |
Scheduler Configuration
minutes
Escalation Pipeline
Level 1 — Alert
Scheduler detects overstay → email + SMS to Host · flag written to Visitor Log
Level 2 — Escalation
If unresolved after escalation_delay_minutes → email to Host + Security Manager · second log entry
Notification channels
Email · SMS/WhatsApp · Realtime dashboard alert
No-Show Tracking
Approved passes where visitor never checked in are flagged as No Show after end of visit window.
No shows today2
Auto-flagged byflag_no_shows() scheduler
Visitor Pass Request — Status Transitions
| From | To | Trigger | Actor |
|---|---|---|---|
| — | Draft | New document created | System |
| Draft | Pending Approval | Submit / after_insert | System |
| Pending | Approved | approve_request() | Manager / Host |
| Pending | Rejected | reject_request() | Manager / Host |
| Pending | Rescheduled | reschedule_request() | Manager / Host |
| Pending | Cancelled | cancel_request() | VMS Manager |
| Approved | Checked In | gate check_in() | Gate Supervisor |
| Approved | No Show | flag_no_shows() scheduler | Scheduler |
| Approved | Cancelled | cancel_request() | VMS Manager |
| Rescheduled | Pending Approval | reschedule_confirmed by visitor | Visitor |
| Checked In | Checked Out | gate check_out() | Gate Supervisor |
Movement Log Types
| Log Type | When Written |
|---|---|
| Entry | Successful gate check-in at main gate |
| Exit | Successful gate check-out |
| Checkpoint | Intermediate location QR scan |
| Host Update | Host marks meeting completed |
| Denied | Access refused at any scan point |
Visitor Pass Status — Lifecycle
| From | To | Trigger |
|---|---|---|
| Draft | Active | On creation after approval |
| Active | Completed | check_out() successful |
| Active | Expired | expire_old_passes() scheduler |
| Active | Cancelled | Manual cancellation |
| Active | Rescheduled | Reschedule action taken |
| Active | Renewed | renew() — old pass archived |
| Completed | Active | reset_recurring (recurring only, daily 01:00) |
| Expired | Terminal state | No further transitions |
| Cancelled | Terminal state | No further transitions |
Gate Scan Validation Pipeline
[1]Decode QR → extract Visitor Pass name
[2]Check pass_status = Active
[3]Check is_frozen = No
[4]Visitor not blacklisted
[5]Current date within valid date range
[6]Recurring: validate frequency pattern (daily/weekly/monthly/yearly)
[7]Time window check (entry buffer + grace minutes)
[8]Determine direction: visitor inside? → CHECK_OUT else CHECK_IN
[9]Execute action → log Movement entry + update pass status
FAILAny check fails → Movement Log (Denied) + RED gate display